How to Add a New Printer or Scanner

Need to add a new printer or scanner to your computer or network? Whether you're setting one up for the first time or adding another device to your workspace, this guide will walk you through how to add a printer or scanner on both Windows and macOS—wired or wirelessly.

🖨️ Why Add a New Printer or Scanner?

Adding a printer or scanner allows you to print documents, photos, and scan important files directly to your computer. With modern devices, setup is easier than ever, often taking just a few minutes. Whether it’s for home use, school projects, or business needs, a properly installed device ensures productivity and convenience.

🧰 What You’ll Need Before You Start

• A functioning printer or scanner (USB or wireless-enabled)
• Power and USB cables (if not wireless)
• Wi-Fi network access (for wireless setup)
• Latest drivers or software (usually from the manufacturer’s website)

💻 How to Add a Printer or Scanner on Windows

1. Click Start → Settings → Devices.
2. Select Printers & scanners.
3. Click “Add a printer or scanner.”
4. Wait for Windows to find available devices. Select yours from the list.
5. Follow the prompts to complete installation. If asked, install drivers or software.
6. If the printer doesn’t show up, click “The printer I want isn't listed” and follow manual setup options.

🍏 How to Add a Printer or Scanner on macOS

1. Go to System Settings → Printers & Scanners.
2. Click the plus (+) button at the bottom of the device list.
3. Select your printer or scanner from the available list.
4. macOS will automatically download drivers if available.
5. Click Add and you’re ready to print or scan.

📶 Connecting Wirelessly

• Make sure the printer/scanner is connected to the same Wi-Fi network as your computer.
• Use the control panel or mobile app (e.g., HP Smart, Epson iPrint) to set up wireless connection.
• Once connected, follow the normal device-adding steps mentioned above.

🧽 Troubleshooting Tips

• Printer not showing up? Restart the printer and your computer.
• Missing drivers? Download them manually from the manufacturer's support site.
• Slow detection? Ensure you're on a stable Wi-Fi connection and the device is not in sleep mode.
• Using an older printer? Try using manual IP address setup or legacy driver installation.

✅ Final Thoughts

Adding a new printer or scanner doesn’t have to be a hassle. With a few quick steps, your device will be ready to go—whether you’re printing resumes, scanning homework, or setting up a full office. Just follow the instructions above and you’ll be connected in no time!